Reports to: Chief Executive Officer

Job Summary: Evercare Hospital Lahore, a project of Gate Healthcare 1 Pak (Private) Limited is an emerging 270 bedded multi-specialty facility located near Wapda Town, Lahore, Pakistan. The hospital will be commencing operations in Q3 2018, and is the part of an international healthcare group whose mission is to provide quality healthcare to the aspiring middle classes in Pakistan, through investment in hospitals, clinics, and diagnostic centers.

We are seeking Executive Coordinator who will be responsible to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Duties and Responsibilities:  

·         Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

·         Attend meetings and keep minutes

·         Receive and screen phone calls and redirect them when appropriate

·         Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

·         Make travel arrangements for executives

·         Handle confidential documents ensuring they remain secure

·         Maintain electronic and paper records ensuring information is organized and easily accessible

·         Conduct research and prepare presentations or reports as assigned

Eligibility Criteria:

·         Degree in Business Administration or relevant field.

·         Proven experience as executive coordinator / secretary or similar administrative role

·         Proficient in MS Office and “back-office” software (e.g. ERP)

·         In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

·         Familiarity with basic research methods and reporting techniques

·         Excellent organizational and time-management skills

·         Outstanding communication and negotiation abilities

·         Integrity and confidentiality